Student Center Policies
Rutgers University Student Centers includes the Busch Campus Center (BCC), Cook Campus Center (CCC), Douglass Campus Center (DCC), Livingston Student Center (LSC), Rutgers Student Center (RSC) and the Student Activities Center (SAC). Rutgers University Student Centers are intended for the use of student, faculty, staff, guests of the university and participants in authorized on-campus activities. The following are the policies of Rutgers University Student Centers and are intended to facilitate the fair allocation and efficient use of its facilities. It is our goal to provide for uniform and consistent administration of facility usage.
Table of Content
Abandoned Property
Any property not removed and/or claimed from the Rutgers University Student Centers within 48 hours following the conclusion of an event/meeting will be considered abandoned by the Sponsoring Organization, user, or its exhibitors. Rutgers University Student Centers may take possession of said property and treat it as its own or dispose of such property without liability. The user shall be liable for the cost incurred in disposing of the abandoned property.
Academic Space
For Departments:
- Academic classes are not permitted to reserve or hold class sessions in Rutgers University Student Centers.
- Rutgers University Student Centers do not reserve Academic Space for Departments. Please contact University Scheduling, http://scheduling.rutgers.edu/.
Student Organizations:
Rutgers University Student Centers serve as the liaison between all student organizations and University Scheduling for academic space reservations. All academic requests are to be submitted to the Rutgers University Student Centers Reservation Office or Operation’s Office 10 Business days in advance.
Advertising Events
General:
- Advertising an event prior to event confirmation is prohibited.
- All forms of advertisement (i.e. fliers, newspaper ads, etc.) must provide accurate event information including Sponsoring Organization contact information.
Student Organizations:
Student organization sponsored events are for the Rutgers community and invited guests. Advertising for these events is the sole responsibility of the
Sponsoring Organization and should be focused on the Rutgers Community. Student organization advertisements are restricted to on-campus advertising sites only and should be done with guidance from the organizations’
Student Activities Administrative Advisor. Failure to comply with this policy may result in the cancellation of your event/meeting and loss of future reservation privileges.
Alcohol
- Alcohol use in Rutgers University Student Centers must follow all University and State laws.
- All organizations serving alcohol must notify Rutgers University Student Centers Reservation Offices and complete the required forms, applications, and approvals.
Annual Events
Rutgers University Student Centers will maintain a list of approved annual events with priority scheduling.
Animals
Only service animals are permitted in the Rutgers University Student Centers.
Banner Policy
Banner hanging space may be reserved at Rutgers University Student Centers where available. Contact individual Student Centers for more information.
Disclaimer: Banners represent the views of the organization/department and do not represent the opinion of the Rutgers University Student Centers.
Bicycles/Skateboards/Roller blades
Bicycles, roller blades, skateboards, and other such devices are not permitted on the property of Rutgers University Student Centers.
Business Services
Public facsimile machines and copy machines are available at Rutgers University Student Centers for a fee. Rutgers University Student Centers may offer other services for additional charges (ie. posters, banners, risograph, and ticket printing).
Cancellations/No Shows
If it is necessary University department or student organization to cancel a reservation, please contact a Rutgers University Student Centers Reservations Office in writing.
Major programming space cancellation charges:
- 30 days or less - $100.00 or half the facility charge, whichever is greater.
- 24 hours or less or a No-Show - $200.00 or the total facility charge, whichever is greater.
No-Shows will also be charged setup and equipment charges.
Meeting/conference rooms cancellation charges:
- 7 days or less - $25.00 or half the facility charge, whichever is greater.
- No-Show – Same as above including setup and equipment charges.
Cleaning And Trash Removal
- At the conclusion of all events, it is the responsibility of the Sponsoring Organization to thoroughly clean all rooms used including decorations, trash, food or other material used during the event.
- Sufficient time for cleanup should be planned in advance so that the next client scheduled in the space is not delayed.
- All rooms will be checked upon completion of the event.
- Clean up of special effect items (i.e. glitter, confetti, balloon drops, etc) will be charged at the current rate for materials and hourly labor.
- The Sponsoring Organization is responsible for the removal of bulk trash (i.e. boxes, crates, lumber, pallets, paint, packing materials, soil, etc.) and other items not easily removed by a standard push broom or vacuum. Any cost incurred by Rutgers University Student Centers for trash not removed will be charged at the current rate.
- Some events may require refundable cleaning deposits.
Club And Organization Office Space
As space becomes available, clubs and organizations will be invited to apply for office space.
Collection/Donation Boxes
Departments and student organizations may request space at the Welcome/Information Desk in Rutgers University Student Centers to collect for causes (e.g. food banks, clothing drive, and books). Requests must include:
- Name and contact information of student organization or department.
- Name of organization receiving donations.
- Start and ending date of collection (maximum length is one week).
- Any items not retrieved at the conclusion of collection will be treated as abandoned property.
Damage, Theft And Vandalism
- Rutgers University Student Centers are not responsible for damage, theft or vandalism to the Sponsoring Organization personal items.
- The Sponsoring Organization is responsible for the condition of the premises during the tenure of their reservation.
- The Sponsoring Organization is granted the right to inspect the premises prior to the start time and conclusion of the event. A Rutgers University Student Centers staff member will accompany all inspections.
- Repairs for damages will be charged to the Sponsoring Organization at the current rate. Some events may require a refundable damage deposit.
Decorations
Decorations are permitted in the Rutgers University Student Centers with the following limitations:
- No candles, wicks, open flames, incense/perfumes or the burning of any materials is permitted.
- Items cannot be nailed, tacked, stapled, glued, taped or otherwise fastened to ceilings, walls, windows, columns, painted surfaces, and doorways.
- Windows may not be covered under any circumstances.
- Rutgers University signage cannot be covered or otherwise obstructed.
- All painted decorations must be completely dry.
Discipline Policy
Student organizations are subject to the disciplinary procedures of the Administrative Advising department for abuse/misuse/damage of Rutgers University Student Centers.
Display Cases
Display cases may be reserved at Rutgers University Student Centers where available. Contact individual Student Centers for more information.
Disclaimer: Display cases represent the views of the organization/department and do not represent the opinion of the Rutgers University Student Centers.
Equipment
General:
- Rutgers University Student Centers equipment (i.e. tables, chairs, stage, audio visual, etc) will be set up by center staff. An Audio Visual (AV) tech may be required to operate equipment.
- Any equipment furnished by a Non-University source must have approval from Rutgers University Student Centers.
- Rutgers University Student Centers do not rent or reserve equipment/property for facilities other than Rutgers University Student Centers.
- For Media Equipment-Please contact University Presentation Services, http://www.libraries.rutgers.edu/rul/libs/media/presentation_services
- All equipment is booked on a first come first served basis.
- Any equipment that is set up for the event will incur established charges, even if it is not used for the event. See Cancellation.
- The Sponsoring Organization will be charged the current rate for furniture and equipment that Rutgers University Student Centers must secure or rent from an outside source if Rutgers University Student Centers cannot meet a request.
- Rutgers University Student Centers assumes no responsibility for equipment used at events supplied by an outside vendor.
Responsibility:
- The Sponsoring Organization will be responsible for all Rutgers University Union equipment (i.e. tables, chairs, stage, Audio Visual, etc) and will be held liable for the equipment if lost, stolen, damaged or misplaced.
- The Sponsoring Organization is responsible to safe guard all materials, goods, and property owned, supplied, or utilized by the Sponsoring Organizations, exhibitors, presenters and guests.
- The Sponsoring Organization will waive any claims against Rutgers University Student Centers for damages, theft or loss of property.
Special Equipment Requests:
- The Sponsoring Organization/Client who brings in equipment that requires access to water, electrical, satellite, internet and/or cable feed or such systems must receive advance authorization. An Additional fee may be assessed.
- Cancelled equipment rented by Rutgers University Student Centers will be charged the current rate of the supplier.
Facility Use Policy
Sponsoring Organizations whose programs are in Rutgers University Student Centers are responsible for ensuring that the reserved space is used according to the purpose it was reserved.
Food
Catering:
Rutgers University Student Centers offer a wide range of food options, including full-service catering to snack items from the food courts, convenience stores and vending machines. For all catering needs, the Sponsoring Organization is required to use the individual center’s approved vendor/caterer, or Rutgers University Dining Services for events and meetings.
Cultural Food:
- If your event is cultural in nature or requires specially prepared food that cannot be provided by a Rutgers University Student Centers approved vendor or Rutgers University Dining Services, you may be granted a waiver to use a Non-University caterer.
- An approved vendor/caterer must meet all health, safety, and insurance standards as determined by the University Sanitarian.
- Submitting Information for a waiver does not guarantee approval.
- Organizations choosing to use external caterers will be subject to additional fees
Donated Food:
All donated foods must come from an approved vendor/caterer recognized and registered by the Rutgers University Sanitarian.
Potluck:
Potluck dinners are not permitted.
Pre-Packaged Refreshments:
- Pre-packaged items may be provided by the Sponsoring Organization. This usually includes party size snacks (i.e. large bag of chips, cookies, pretzels, etc) Pre-packaged items requiring temperature control (heating or cooling) are not permitted.
- All cold beverages must be PepsiCo.
Free Speech Area/Outdoor Forums
The following are the free speech areas for Rutgers University New Brunswick/Piscataway campuses:
- Cook: Open air center/Newell Apartments near the PAL building
- Douglass: Patio and grass area on the Nichol Avenue side of the Douglass Campus Center
- Livingston: Outside the Livingston Student Center by the statue
- College Avenue: Brower Commons
- Information regarding these areas/forums can be found at the following website: http://ruinfo.rutgers.edu/promos/
- Although not required, free speech areas should be scheduled to avoid conflicts with other groups. No sales of any kind are permitted in the designated free speech areas.
Fronting
Fronting consists of eligible departments, student organizations or individuals reserving space at Rutgers University Student Centers for another person or group. Hiding or concealing the identity of the true client due to non-eligibility for use of facilities, monetary exemptions, or the policies and mission of Rutgers University Student Centers is not permitted. Professional or external organizations are not eligible for University departmental or student organization rates.
- No Sponsoring Organization may serve as a front for another organization. Departments and organizations fronting will be charged the maximum applicable rate.
- Rutgers University Student Centers staff will make the determination as to fronting by considering the nature of the event, past experience with respect to similar events, type, and the nature of attendees.
Gambling And Games Of Chance
Organizations hosting gambling/games of chance must obtain all necessary licenses and permits form the Division of Gaming Enforcement of the New Jersey Attorney General’s Office and the local municipality. This is a six to eight week process.
Governing Board/Advisory Council
Rutgers University Student Centers and each student/campus center have a governing board or advisory council. These organizations are responsible for assisting and advising the union staff on campus needs, policies, and procedures.
Guests
- Sponsoring Organizations are responsible for their members and guests, and any equipment or entertainment provided. Groups are also responsible for taking the necessary precautions to ensure that there are no injuries, damages, or losses to property and/or persons in and around Rutgers University Student Centers.
- All persons in attendance at any event taking place at the Rutgers University Student Centers should be informed of their responsibilities regarding proper use of Rutgers University Student Centers' space.
Hazardous Materials And Equipment
The Sponsoring Organization shall not bring any exhibit, equipment, vehicle or other items on the premises of the Rutgers University Student Centers potentially dangerous to persons and/or property or incompatible with the structure, systems or furnishings determined by the staff and Rutgers University Policy.
Hours Of Operation
Rutgers University Student Centers are budgeted to operate seven days a week during the fall and spring semesters. Intersession, summer session, and winter session hours will vary.
Extended Hours (Early Opening/Late Closing):
Requests to have the facilities available outside established operating hours must be requested at the time the reservation is made and additional fees will apply.
Summer Hours & Breaks:
University departments, sponsored organizations and Non-University clients may request space outside established operating hours and will be assessed fees for the additional hours.
Inclement Weather
Any reservation that is cancelled by the Sponsoring Organization due to inclement weather (http://campusstatus.rutgers.edu), acts of nature or University closing will not incur a cancellation fee. Rescheduling of these reservations will be given first priority of new reservations to assist in providing a successful event.
Insurance
- All Non-University clients, caterers, vendors, performers etc. shall provide Certificates of Insurance evidencing Comprehensive General Liability Insurance with a minimum of $1,000,000 (combined single limit). Rutgers, The State University must be named as an additional insured in this policy.
- Such insurance shall be primary over other collectible insurance that may apply and shall include coverage for the following indemnification: "The vendor/contractor agrees to Hold Harmless, Indemnify and defend Rutgers - The State University, against any and all claims, demands or suits by any persons and against related damages, liabilities, costs and expenses (including attorney's fees) which may arise out of the performance of the contract.
- Contracts must be filed with Rutgers University Student Centers Reservations office at least 10 University business days prior to the event. The certificate must name Rutgers, The State University of New Jersey as an additional insured for claims involving bodily injury or property damage arising from the event.
- Failure on the part of the insured to maintain the required coverage in no way relieves the Sponsoring Organization from the financial consequences associated with liability for the event.
- Those organizations unable to provide the appropriate insurance policy may elect to pay a risk management funding fee. Go to http://riskmanagement.rutgers.edu/ for more information.
Invoicing/Billing
General:
- Final invoices for reservations in Rutgers University Student Centers will be generated in ten (10) University business days after the event.
- Disputes to the invoice can be directed to the appropriate administrative staff.
- Failure to pay will result in the loss of reservation privileges.
- Full payment for events must be made by the Sponsoring Organization.
Payment information:
- University departments are required to pay via Rutgers Integrated Administrative System (RIAS) and must provide accurate payment information before the event can be confirmed.
- Rutgers University departments and student organizations payments are due no later then thirty (30) days from date of invoice.
- Non-University clients must pay a non-refundable deposit at the time of confirmed booking (usually ½ of the room rental charges). Full payment is due two weeks prior to the event based on the estimate. Any additional charges will be due thirty (30) days from the date of invoice.
Large Events
Rutgers University Student Centers define large events as student organization programs with many complex variables regarding attendance and facility use. Factors to consider in implementing policies include:
- Type of Event (concert, dance, fashion show, talent show, party, etc.)
- Location, time, and setup of event
- History of sponsoring group or performers
- Number of attendees
- Open or closed event to the non-university community
Depending on the scope of the event, the following policies may apply:
- Cash Handling Policy – Cash collections at the door exceeding $250 require at least one police or security officer. All cash collected must be deposited with Rutgers University Student Centers, whereupon the student organization will be either issued a check or the amount will be deposited into the student organization’s account.
- Guest Policy – Rutgers University students, faculty, and staff are limited to one guest and are responsible for their behavior and actions. This responsibility extends to the areas immediately surrounding the event location, both during and after the event. All hosts must register their guests in advance. Guests and hosts must arrive at the event together, present valid ID for admittance, and depart the event together. All guest names are recorded along with the names of Rutgers University hosts.
- Metal Detector Policy – Metal detectors will be used for large events as deemed appropriate by center staff and Rutgers University Police Department.
- Security Policy – Rutgers University Student Centers, in consultation with Rutgers University Police Department, determine security for large events. Depending on factors listed above, security may include one police or security officer for cash collections, one police or security officer per 100 attendees, and additional security for metal detectors. Center staff may also be required. Cost for police and other staff will be passed on to the student organization. Student organizations are required to provide event monitors as specified by the facility. Wristbands or another tracking system may be required.
- Ticket Sale Policy – Rutgers University Student Centers encourage ticket sales in advance through SABO (Student Activities Business Office) or contact tables available at all student centers. Depending on the scope of the event, ticket sales may not be permitted.
Lost and Found
Every attempt will be made to contact the owner of property lost at Rutgers University Student Centers. After 120 days, Rutgers University Student Centers reserve the right to dispose of such property.
Movies And Television
- Proper license and copyright approval must be obtained prior to showing any movies/television shows. Student organizations must use a licensed distributor.
- Movie showings at Rutgers University Student Centers must clearly identify the Sponsoring Organization, the name of the film, and the movie rating in its request for use of Rutgers University Student Centers facility and in all of its advertisements and promotional efforts.
Newspaper Distribution
Only Rutgers University recognized publications may be distributed in the designated newspaper distribution areas within Rutgers University Student Centers and must follow municipal guidelines.
Occupancy
State and local fire codes dictate the maximum occupancy for rooms and program spaces in Rutgers University Student Centers (see Safety).
Parking/Loading Dock
- Users and Guests must abide by all University parking and traffic requirements, including but not limited to passenger and equipment loading/unloading regulations, observance of authorized parking locations, payment of fees, and display of vehicle parking permits. Payments of citation(s), which result from parking/traffic violations, are the sole responsibility of the Sponsoring Organization and their guests.
- Access to the Rutgers Student Center loading dock or Rutgers University Student Centers delivery areas must be coordinated prior to their event. Parking in the loading dock at Rutgers University Student Centers is prohibited and violators will be ticketed and or towed at the owner’s expense.
- Parking arrangements can be made at http://parktran.rutgers.edu/events.shtml.
Posting Policy
All postings must be approved by Rutgers University Student Centers and may only be displayed on approved bulletin boards.
Privacy Act/Confidentiality
Rutgers University Student Centers will not sell or distribute any information gathered as part of our reservation process. Advance disclosure of reservation information will be made available to those University offices that are deemed by Rutgers University Student Centers to require the information (e.g. Rutgers University Police Department, Fire and Emergency Services). Event name and Sponsoring Organization are listed in the Rutgers University Student Centers' online Calendar.
Reservations
General:
- Rutgers University Union facilities are reserved in priority order (See Priority Scheduling.)
- Rutgers University Student Centers reserves the right to assign or reassign reservations based on the size of the group, type of program, and space available to assure the maximum and most appropriate utilization of space.
- Rutgers University Student Centers reserves the right to keep the privacy of its clients and those dates and spaces that clients have reserved. (See Privacy act.)
Priority Scheduling:
- University Annual Events receive first priority for scheduling space in the Rutgers University Student Centers.
- Rutgers University Union program boards receive priority scheduling following Annual Events. Programming boards must make reservation requests by October 1st for the spring semester and by April 1st for the fall semester.
- All other student organizations, departments and external clients may begin scheduling space in the Rutgers University Student Centers following annual events and program board requests.
Rutgers University Student Centers clients:
Rutgers University Student Centers clients are identifiable by one of the following groups and entitled to reserve space in Rutgers University Student Centers:
- Student Organizations:
A group of students recognized and registered as a student organization by an Administrative Advising Department within Rutgers University. The organization must be in good standing with their Administrative Advising Department and Rutgers University Student Centers.
- Fraternities and Sororities:
A group of students recognized and registered as a fraternity or sorority by the Office of Fraternity & Sorority Affairs of Rutgers University. The organization must be in good standing with the Office of Fraternity & Sorority Affairs and Rutgers University Student Centers.
- Graduate Student Organizations:
Any recognized and registered graduate student organization by the Graduate Student Association affiliated by the Graduate School of New Brunswick of Rutgers University. The organization must be in good standing with the Graduate Student Association and the Graduate School of New Brunswick and Rutgers University Student Centers.
- Campus Ministries:
Any recognized and registered campus ministry by the Rutgers University Office of the Vice President of Student Affairs. The ministry must be in good standing with the Office of the Vice President of Student Affairs and Rutgers University Student Centers.
- University Departments:
Any working unit within Rutgers University with the ability to make payments through the Rutgers Integrated Administrative System (RIAS). The university department/division/organization must be in good standing with Rutgers University Student Centers.
- Sponsored Organizations:
Any Non-University group directly affiliated with a University department. All contact must be maintained through the University department. A University representative must be present during the entire event or meeting. The University department must be in good standing with Rutgers University Student Centers.
- Non-University Organizations or Individuals:
Any organizations or individual including Faculty/Staff/Alumni that does not qualify in any of the foregoing categories. The group or individual must be in good standing with Rutgers University Student Centers.
Reservation Agreement:
A Reservation Agreement is the contract between Rutgers University Student Centers and the Sponsoring Organization that lists the dates, times and venue spaces reserved (confirmation). It is the binding agreement created at the time of reservation to assure the event space is confirmed.
Fees
- University departments and student organizations charging a fee for programs and events are charged room rent.
- University departments and student organizations are not charged room rent for free events.
- Events hosted by University departments or student organizations and open to the public are subject to room rental fees.
- Non-university organizations or individuals are charged room rental fees.
- All groups are charged for labor, equipment,and overtime.
Denials
- Rutgers University Student Centers reserves the right to deny space usage for a group or event if the event scope is beyond the physical or technical abilities of our staff or facility.
- Reservation requests may also be denied if the organization or event is in conflict with University policies or regulations.
Estimates
- Estimated fees are based on requested facilities, services, and equipment information provided by the Sponsoring Organization. This may include but is not limited to; event times, room sets, number of participants, type of activity, equipment requirements, and other support services and associated personnel.
- Changes made less then two (2) University business days prior to the event may incur late change fees in addition to equipment, labor, and room rental fees
Meeting Room Lottery:
Student organization meetings may be subject toad meeting room lottery for high demand space in Rutgers University Student Centers.
Reservations Status:
- Hold – a preliminary request to hold a date and room pending more information. On hold reservations are automatically cancelled by the date specified on the reservation. Facilities may be placed on hold for a reserved date for a maximum of ten (10) days, after which time the sponsoring group must provide the required information needed to have a firm reservation.
- Firm – a formal request to reserve a facility for a date(s). Final information must be provided no later than (2) weeks prior to the event date.
- Confirmed – a reservation request that has all required information and approvals.
Right To Assign, Reassign Or Terminate
Rutgers University Student Centers reserves the rights to assign, reassign, or terminate space for a meeting or event when circumstances demand. Rutgers University Student Centers will make reasonable attempts to accommodate the customer in finding alternate space.
Safety/Security
Rutgers University Student Centers consults with Rutgers University Police to determine the need for security, and the number of officers required. All related fees will be the responsibility of the Sponsoring Organization.
Examples for the determination of security include but are not limited to:
- Type of Event
- Location, time, and setup of event
- History of sponsoring group or performers
- Number of attendees
- Open or closed event to the non-university community
Attention: No weapons are permitted.
Storage/Shipping
- Rutgers University Student Centers do not have space available to store materials and/or equipment for organizations utilizing reserved space within the Rutgers University Student Centers.
- Rutgers University Student Centers cannot receive shipments of materials without advanced approval from staff for storage arrangements. Items shipped without prior approval will be refused and returned to sender.
Smoking
Rutgers University Student Centers are smoke free facilities.
Solicitation
There is NO solicitation on the property of Rutgers University Student Centers.
Tabling
General:
- Contact Tables are available in Rutgers University Student Centers for information distribution, fund raising, ticket sales, and employee recruitment.
- Student organizations and University departments are permitted a maximum of 10 (ten) dates each semester where available.
- Non-University vendors must be sponsored by a student organizations or University department.
- Items to be sold, displayed or distributed must be confined to the area provided and approved
- Name of the sponsoring student organization/department must be displayed on the table.
- Signs must be legibly printed or computer generated, of reasonable size (no smaller than 8 ½ by 11 inches).
- Tables and activities are restricted to the areas assigned.
- All walkways and hallways must be kept clear.
- All personnel at a table must stay to the side or behind the table. No active solicitation is permitted.
- Additional services such as easels and poster machine usage are available for a fee.
- Vendors requiring the solicitation of personal information and/or credit are not permitted (i.e. no credit cards).
Employee Recruitment:
- Employers who wish to reserve a contact table for the purpose of recruiting must contact either University Career Services or the Office of Student Employment. Reservations must be made by the sponsoring department and confirmed no fewer than 10 (ten) business days in advance with Rutgers University Student Centers Reservations Office.
- Employers who recruit on campus but do not comply with the Rutgers’ nondiscrimination policy may use University facilities only if they make available to interested members of the community information regarding their discriminatory practices and their justification for them.
Fund Raising, Ticket, and Vendor Sales:
- Student Organizations and University Departments may reserve tables for fund raising and sales. Fund Raising and sales can be self-operated or a vendor sponsored by a student organization or department. Reservations must be confirmed with contracts and insurance no fewer than ten (10) University business days in advance with Rutgers University Student Centers Reservations Offices.
- Examples of a fund raiser or sale include ticket sales for events, sale of items produced by members of the organization (e.g. Yearbook, crafts), or sale of goods or services purchased by the organization for resale (e.g. sweatshirts, stuffed animals, flowers). No food items may be sold with the exception of bake sales (cookies, cakes).
- The student organization or department must complete a contract with the sponsored vendor and supply Rutgers University Student Centers a copy no later than ten (10) University business days prior to the reservation. Student Organizations must also complete a Fund Raising Planning Guide with their Administrative Advising Department.
- Student organizations should provide a list of member(s) to be present during the fund raising sale
Fund Collection Guidelines:
- All funds collected by student organizations must be deposited daily with a Rutgers University Union business office. Departments are responsible for following all applicable University policies and procedures regarding money handling.
- All sales must be approved by Rutgers University Union staff based on restrictions imposed by University contracts, risk management issues, Rutgers University Copyright/Licensing policies, and other University and Union policies. Illegally trademarked items may not be sold.
- Organization members may not receive personal financial gain from an organizational sale; therefore, individuals are not permitted to serve as vendors for an organization in which they are a member. This constitutes a conflict of interest.
- Vendors must provide customers and Rutgers University Student Centers Reservations Office with accurate contact information. Rutgers University Student Centers assume no liability or responsibility for the merchandise or services being sold. The vendor is responsible for the quality and workmanship of the goods being sold. Any complaints that arise will be directed to the student organization or University department.
Information Distribution:
Recognized and registered student organizations and departments may reserve contact tables for the distribution of information relevant to the mission of the organization or the department, such as promotional information for events, recruitment or literature distribution. Information distributed is subject to Rutgers University Student Centers approval. Information tables may be reserved 24 hours in advance if available.
Transferring Reservations
Reservations are non-transferable. One Sponsoring Organization cannot transfer a reservation to another group. Violation of this policy may result in the cancellation of future reservation privileges.
